You’re proud of your work attendance record. You’ve never missed a day of work and even have a plaque to prove it. Congratulations, you’re one of the very few who can make this claim. However, do you know what to do if the unexpected comes up during the work week?
In other words, do you know how to request time off from work? An easy way is to fill out a leave of absence letter with pdfsimpli—but what exactly is pdfsimpli, and how does it work? The good news is anyone can use the downloadable tool and it helps ensure your time off request follows your employer’s rules and regulations.
When Do You Need a Letter of Absence
A letter of absence is exactly what it sounds like. However, it’s not really a letter in the traditional sense, it’s more of a form. The form lets your employer know when you’ll be off work, your return date, and the reason for your absence.
There’s a good chance your employer will also want the letter signed, typically by someone in the HR department. It sounds pretty simple, right? Initially filling out, getting the letter of absence signed, and submitting to the right personnel is easy—but what about when the absence is unplanned? Are you expected to go into work while sick just to take care of the paperwork?
Thankfully, the answer is no; employers know the unexcepted can and will pop up. However, you’ll still need to fill out the form at some point. Yes, it seems a little redundant, especially after you’ve already taken the time off but it’s often a work requirement.
What to Include in a Leave of Absence Letter
You already know you should include the dates you’re planning to be off. Your name on the letter is also an obvious necessity and you’ll need to get the document signed. Why do you need a signature from HR, a manager or even your boss? The signature simply indicates your requested time off is approved. In other words, the signature helps prevent any potential misunderstandings.
Don’t forget to include the reason you need the time off. For example, you’re sick, going on vacation, or have an unexpected death in the family. Even a doctor’s appointment may mean missing or leaving work a little early. Yep, go ahead and type up a leave of absence letter. Think of it as always covering your bases so you don’t have to worry about incurring potential penalties like a write-up.
Including an emergency contact number and/or email is also a good idea. Not only does it show professionalism, but it’s also a nice gesture. If you’re in the middle of a team project and need unexpected time off, you can at least still be available to answer any questions. Finally, go ahead and add your name and a space for an e-signature.
Simplify How You Request Time Off
Using a tool like pdfsimpli streamlines the process of requesting time off, making it efficient and user-friendly. The ability to fill out the necessary fields online eliminates the need for printing and manual completion, simplifying the procedure.
Once completed, you can conveniently email the document directly to your supervisor for their signature, which not only saves time but ensures a professional and organized approach.
